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MCCLS Meeting Room Policy
The primary purpose of the Library’s meeting rooms is to provide appropriate space for library meetings and programs to support and promote the library’s mission. However, when meeting rooms are not being used for library programs or activities, community groups and organizations may request the use of the rooms.
There are two levels of room use:
Tier 1: No Charge. The library meeting rooms are available to groups and individuals engaged in educational, cultural, intellectual, community, or charitable activities.
Tier 2: Business Use. Businesses, including paid tutors, using the room will be charged at the following rates:
AUDITORIUM:
1/2 day $15.00
1 day $30.00
CLASSROOM:
1/2 day $10.00
1 day $15.00
Meeting rooms cannot be used for:
- Commercial meetings and programs. For the purpose of this policy, "commercial" means the exchange, buying, selling, or promotion of goods or services with the intent of financial gain.
- Social gatherings such as showers, birthday parties, dances, etc.
- Political rallies or campaigns for specific partisan political issues or candidates (however, forums and study groups are permitted).
- Healthcare services including examination, hands-on demonstrations, or treatments (however, the sharing of information about healthcare services is permitted).
All meetings must be open to the general public. Admission fees may NOT be charged. The Moultrie-Colquitt County Library Board is the final authority on use of the rooms. Failure to adhere to the rules of governing the meeting rooms will result in denial of the privilege to use the facility.
Meeting rooms are available only during regular library hours. Activities that mgiht disturb regular library operations will not be permitted. If a meeting or event in progress disrupts regular library operations, the library reserves the right to immediately terminate the meeting or event. The group, upon notification of the disturbance, shall immediately discontinue the disturbance or vacate the premises.
The fact that a group is permitted to meetin in the library meeting rooms does not in any way constitute an endorsement of the group’s policies or beliefs by the library. All publicity materials, printed or digital, must carry the name of the sponsoring organization. The name and/or address of the library may not be used as the official address or headquarters of an organization.
The use of meeting rooms will normally be limited to adult groups. When the rooms are to be used by organizations with memebers under 18 years of age, application for the use of the room must be made by an adult. Adults in charge must arrive before rooms are made available to the young people and must remain until the departure of all of the young people. Adults attending meetings in the library must supervise their children at all times.
Refreshments may be served in any of the meeting rooms. Any damage or loss of library property resulting from the use of the rooms will be the responsibility of the group using the room. The library is not responsible for any equipment or supplies owned by the group or its members. All such materials and equipment must be removed at the conclusion of the meeting. The library is not responsible for items left in the rooms.
Rooms may be reserved by telephone or in person. Requests for the use of library equipment must be made at the time of application.
This facility is tobacco and alcohol free.